Yealink Phone Setup Guide

1. Yealink T Series (Desktop IP Phones)
Models: T2x, T3x, T4x, T5x (e.g., T46S, T54W)

The T series are traditional desk phones that require assembly of the stand and handset.

Hardware Assembly
1. Attach the Stand: Insert the stand into the slots on the back of the phone. Most models have two angles—high or low—depending on how you slot them in.

2. Connect Handset: Plug the coiled cord into the port labeled with a Handset icon and the other end into the handset itself.

3. Power & Network:

• Option A (PoE): If your office switch supports Power over Ethernet, simply plug an Ethernet cable from the wall/switch into the Internet port. No power brick is needed.
• Option B (Power Adapter): If you don't have PoE, plug the 5V power adapter into the wall and the phone. Then, connect the Ethernet cable to the Internet port.
  
  

4. PC Connection (Optional): You can "daisy chain" your computer by plugging a second Ethernet cable from the phone's PC port to your computer.

2. Yealink W Series (Wireless DECT)

Models: W60B, W70B (Bases); W56H, W73H (Handsets)

These systems consist of a Base Station (the "brain") and a Handset (the "phone").

Step 1: Base Station Setup

1. Connect the Ethernet cable from your router/switch to the base station.
2. Power the base using the included AC adapter (unless using PoE).
3. Wait for the green lights to stabilize. The Network LED (looks like a globe) should be solid green.

Step 2: Handset Setup

1. Insert the battery into the back of the handset.
2. Plug the charging cradle into a power outlet and place the handset in it to charge.

Step 3: Pairing (Registration)

If the handset says "Unregistered," follow these steps:

1. On the Base: Long-press the Paging button (the only button on the front) for about 3 seconds until the top LED flashes.
2. On the Handset: Press the Reg soft key. It will search and find the base.
3. PIN: If prompted, the default PIN is 0000.

3. Yealink Wireless/Conference Series

Models: CP920, CP925, CP965

These units are designed for boardrooms and often feature touchscreens.

Hardware Connection

1. Connect the Ethernet cable to the Internet port on the bottom of the unit.
2. If not using PoE, connect the power adapter to the designated port.
3. Wireless Expansion (CPW90): If you have wireless microphones, they usually come pre-paired. If not, you must enable Bluetooth/DECT on the main unit and long-press the mute button on the mics to pair them.

Common Software Configuration (All Series)

Once the hardware is powered and connected to the internet, you may need to log into the "Web GUI" to enter your VoIP provider details:

1. Find the IP Address:

• T Series: Press the OK button.
• W Series: Press OK on the handset -> Status -> Base.
• CP Series: Swipe down from the top or go to Settings -> Status.
  
  

2. Access Web Portal: Type that IP address into a web browser on a computer connected to the same network.

3. Login: The default username is admin and the default password is admin.

Pro Tip: If your company uses "Auto-Provisioning," you might not need to do any software setup at all. Just plug the phone in, and it will download its configuration automatically.